HVAC Office Manager

About WorkHero: WorkHero believes that the right office manager can be the difference between a business surviving and thriving. We provide expert office assistance to small HVAC business owners, combining industry expertise with cutting-edge AI tools. Our dedicated office professionals handle essential administrative and operational tasks, such as scheduling, invoicing, and customer support, allowing contractors to focus on growing their business. Our services save customers up to 16 hours a week, enabling them to focus on growing their business.

The Role: We’re looking for a detail-oriented HVAC Office Manager to support multiple small HVAC contractors with day-to-day administrative tasks. In this role, you’ll help streamline operations, ensure smooth scheduling and invoicing, and leverage AI-powered tools to enhance efficiency. You’ll work closely with business owners to keep things running smoothly while developing your expertise in HVAC office management.

What You’ll Do

• Manage administrative tasks, including scheduling, invoicing, and customer service.

• Use AI-powered tools to optimize workflows and improve efficiency.

• Support contractors by handling routine office responsibilities and keeping operations organized.

• Adapt to the unique needs of each contractor’s business.

• Collaborate with team members to ensure seamless service delivery.

You're a Great Fit If

• You have experience working in an HVAC office or a related administrative role.

• You understand basic HVAC business operations and office management tasks.

• You're familiar with tools like QuickBooks, Jobber, or ServiceTitan—or eager to learn.

• You're highly organized and can manage multiple tasks efficiently.

• You communicate clearly and build strong relationships, even in a remote setting.

• You're comfortable with technology and open to integrating AI into your workflow.

• You can work independently and thrive in a dynamic, evolving environment.

Nice-to-Haves

• Experience supporting multiple businesses or juggling competing priorities.

• A proactive approach to improving processes and enhancing efficiency.

• Interest in learning more about AI tools and automation.

Why Join Us?

• Help small business owners and make a meaningful impact.

• Work alongside experienced professionals and gain valuable industry experience.

• Competitive salary, health benefits, and equity in a growing startup.

• Enjoy a flexible, remote work environment.

• Grow your skills and career with cutting-edge tools and training.

The WorkHero Difference: At WorkHero, you’re more than just an office manager—you’re a vital part of our mission to help HVAC contractors succeed. With the support of AI tools and a strong team, you’ll play a key role in shaping the future of HVAC office management while developing your own expertise in the industry.

We are committed to creating a diverse and inclusive work environment. We welcome applicants from all backgrounds and experiences.