Experienced Legal Document Data Entry Clerk – Hybrid Case Management Support Specialist (Typing & 10-Key Certification Required)

About arenaflex: Where Precision Meets Purpose

At arenaflex, we believe that exceptional talent deserves exceptional opportunities. As a forward-thinking organization committed to operational excellence and human-centered service delivery, arenaflex partners with leading enterprises across regulated industries to provide specialized professionals who thrive in detail-driven environments. Our reputation is built on a foundation of integrity, confidentiality, and an unwavering commitment to the work that protects sensitive information and upholds legal compliance standards.

We are currently seeking a dedicated, meticulous, and highly skilled Experienced Legal Document Data Entry Clerk to join our Case Management division within the Legal and Emergency Response team. This is a unique opportunity for a seasoned data entry professional with a legal, administrative, or paralegal background to apply their expertise in a role that directly supports the integrity of legal processes for one of our prominent clients. If you are a quick learner who excels at processing complex documentation with accuracy and discretion, arenaflex wants to hear from you.

Position Overview

The Experienced Legal Document Data Entry Clerk will serve as a critical contributor to our Case Management group, a specialized unit within the Legal and Emergency Response department that handles legal demands served upon the company for historical customer information. In this role, you will be responsible for reviewing, analyzing, and coding various legal documents submitted by law enforcement agencies, private attorneys, and pro se litigants. These documents include court orders, search warrants, subpoenas, and preservation letters, each of which must be accurately processed according to established standard practices and organizational policies.

This is a 5-month contract position based in Overland Park, Kansas 66251, offering a hybrid work arrangement following successful completion of initial training. During the training period, the position is strictly in-office to ensure comprehensive onboarding and mastery of internal procedures. Once training concludes and the candidate demonstrates consistent performance in quality and production, there is an opportunity to work from home up to two days per week.

Key Responsibilities

• Analyze and review legal documents submitted by law enforcement officials, private attorneys, and pro se litigants, including court orders, search warrants, subpoenas, and preservation letters.
• Apply standard practices and organizational policies to accurately name, classify, and route documents for proper handling within the Legal and Emergency Response department.
• Code legal demands for accurate routing within internal systems, ensuring each document reaches the appropriate department based on urgency and content type.
• Route demands to Case Management primarily, while also directing time-sensitive matters to Real Time Operations (RTO) and the Emergency Response Center (ERC) as needed.
• Handle real-time and emergent legal issues with professionalism and attention to detail, recognizing the time-sensitive nature of many legal demands.
• Process Sensitive Information as defined by the National Security Agreement (NSA), maintaining the highest standards of confidentiality and discretion.
• Work with minimal supervision while maintaining exceptional accuracy and productivity standards.
• Manage additional duties, projects, and assignments as directed by management.
• Maintain awareness and professional composure when handling documents that may occasionally contain graphic photographs or distressing wording.
• Consistently meet and exceed production goals and quality metrics established for the role.

Essential Qualifications and Requirements

The following qualifications are mandatory for consideration for this position:

• Minimum 7 years of relevant experience in data entry, legal document processing, administrative support, or a related field.
• Verified typing speed of at least 45 words per minute, demonstrated through a completed typing test.
• Verified 10-key proficiency with a minimum of 5,000 keystrokes, demonstrated through a completed 10-key test.
• Computer literacy with proficiency in standard office software and database systems.
• Proof of U.S. citizenship, required upon the start date in the form of a U.S. birth certificate or U.S. passport. One of these documents must be presented on the first day of arrival for verification.
• Typing test documentation: A screenshot or download of completed 10-key and regular typing tests must be included with the resume attachment. Candidates without these test documents will not be considered.
• Strong understanding of confidentiality protocols and experience handling sensitive or restricted information.

Preferred Qualifications

While not strictly required, the following qualifications will significantly strengthen a candidate's application:

• Formal training or coursework in legal studies, paralegal studies, or a related discipline.
• Practical experience reading and interpreting legal demands, court orders, subpoenas, or similar legal documents.
• On-the-job training will be provided for candidates who demonstrate strong aptitude but lack direct legal document experience.
• Experience working within legal, compliance, or regulatory environments.
• Familiarity with case management software or legal document management systems.

Core Skills and Competencies for Success

To excel in this role at arenaflex, candidates must demonstrate the following competencies:

• Exceptional Attention to Detail: The ability to review complex legal documents and identify critical information without error.
• Quick Learning Ability: Capacity to rapidly absorb new procedures, policies, and classification systems.
• Professional Communication Skills: Clear, concise, and respectful communication with team members, management, and external stakeholders.
• Goal-Driven Mindset: A self-motivated approach to meeting production targets and quality standards.
• Maturity and Professionalism: Demonstrated ability to handle sensitive information and potentially disturbing content with composure.
• Organizational Skills: Ability to manage multiple priorities and documents simultaneously while maintaining accuracy.
• Independence: Comfortable working with minimal supervision while maintaining accountability for outcomes.
• Technical Proficiency: Strong keyboarding skills and familiarity with data entry systems.

Work Environment and Company Culture at arenaflex

At arenaflex, we cultivate a professional environment where dedication, expertise, and human connection are valued above all else. Our culture is defined by:

• Human-Centered Values: We believe in the power of meaningful work and the professionals who perform it.
• Commitment to Excellence: We hold ourselves to the highest standards in everything we do, from client service to employee support.
• Diversity and Inclusion: arenaflex is an equal opportunity employer that does not discriminate based on race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, veteran status, or any other category protected by applicable federal, state, or local laws.
• Growth Opportunities: We invest in our people through training, mentorship, and exposure to challenging, meaningful work.
• Work-Life Balance: Our hybrid work arrangement (after training) reflects our commitment to flexibility and employee well-being.

The work environment for this position is professional and structured, with initial in-office training followed by a hybrid schedule. Team members should be prepared for an office setting during the training period, with the opportunity to work remotely up to two days per week once performance standards are consistently met.

Compensation and Benefits

arenaflex offers a comprehensive benefits package designed to support the health, financial security, and well-being of our employees. Benefits available to eligible employees include:

• Health Insurance: ACA-compliant health benefits to ensure you and your family have access to quality healthcare.
• Dental and Vision Insurance: Comprehensive coverage for routine and specialized care.
• Supplemental Insurance: Accident, critical illness, voluntary life, and hospital indemnity insurance options.
• Retirement Planning: 401(k) plan with company matching to help you build long-term financial security.
• Commuter Benefits: Support for your daily commute expenses.
• Referral Bonus Program: Rewards for referring talented professionals to join the arenaflex team.
• Paid Sick Leave: Provided as required by law, with additional unpaid leave options available.

Specific compensation for this contract position will be discussed during the interview process and will be commensurate with experience and qualifications.

Important Compliance Information

Citizenship Verification Required: This contract position requires proof of U.S. citizenship, which must be provided upon the start date in the form of a U.S. birth certificate or U.S. passport. Candidates must present one of these documents on the first day of arrival for verification.

Typing Test Documentation: Candidates must complete both a 10-key test and a 1-minute regular typing test, then include screenshots or downloads of the results with their resume attachment. Applications without these documents will not be considered.

Background Verification: For positions in applicable jurisdictions, employment may be contingent upon the satisfactory completion of background check requirements in accordance with local ordinances and state laws, including the California Fair Chance Act and Los Angeles County Fair Chance Ordinance where applicable.

How to Apply

If you are an experienced data entry professional with a passion for precision, a commitment to confidentiality, and the skills to excel in a legal document processing environment, we encourage you to apply today. This is your opportunity to join arenaflex and contribute to meaningful work that supports legal compliance and operational integrity.

Please ensure your application includes:

• An updated resume detailing your relevant experience
• A screenshot of your completed 10-key test results
• A screenshot of your completed 1-minute typing test results
• Any additional certifications or documentation supporting your qualifications

Join arenaflex and become part of a team that values your expertise, supports your growth, and recognizes the important role you play in maintaining the highest standards of legal document handling. We look forward to welcoming the next exceptional professional to our Case Management team.