Detail-Oriented Data Entry Coordinator – Records Management, Administrative Support & Systems Accuracy

Join arenaflex as a Data Entry Coordinator – Where Precision Meets Purpose

Are you a meticulous professional who finds satisfaction in transforming raw information into clean, reliable data that drives business decisions? arenaflex is seeking a dedicated Data Entry Coordinator to join our growing operations team. This is more than a clerical position — it is a critical role at the heart of our data infrastructure, ensuring that every record, every transaction, and every customer account is captured with the highest level of accuracy.

At arenaflex, we believe that data is the backbone of intelligent business operations. From sales and inventory to customer relationship management and accounts receivable, the work of our Data Entry Coordinators touches every department and directly influences our ability to serve customers, optimize processes, and grow sustainably. If you thrive in structured environments, take pride in error-free work, and want to be part of a forward-thinking organization that values accuracy, accountability, and continuous improvement, we invite you to explore this opportunity with us.

About arenaflex and the Industry We Serve

arenaflex operates in a dynamic, fast-paced industry where information flows constantly and precision is non-negotiable. Our team supports a wide network of customers, vendors, and internal stakeholders by maintaining organized, accessible, and trustworthy data systems. We leverage modern platforms including customer relationship management tools, cloud-based databases, and enterprise software to ensure our records are accurate, up to date, and actionable.

We are proud to foster a workplace that balances remote flexibility with in-office collaboration. As a hybrid team, arenaflex employees enjoy the autonomy to work from home while maintaining meaningful in-person connections with colleagues who share a commitment to excellence. Our culture is rooted in respect, professional development, and a shared dedication to operational integrity.

Key Responsibilities of the Data Entry Coordinator

As a Data Entry Coordinator at arenaflex, you will play a vital role in supporting the daily operations of our business. Your primary responsibilities will include, but are not limited to, the following:

• Accurate Data Entry and Record Maintenance: Enter customer information, account details, and transactional data from source documents into company systems with speed and precision, ensuring all records are complete and correctly formatted.
• SKU and Pricing Management: Input new Stock Keeping Units (SKUs) and updated pricing information into the company database, coordinating with relevant departments to verify product details and ensure pricing accuracy.
• Data Verification and Quality Control: Cross-reference entered data against original source materials to identify and correct discrepancies, maintaining the highest standards of data integrity across all systems.
• Document Upload and Backup: Upload supporting documents and maintain organized backup records within the Salesforce system, ensuring traceability and easy retrieval for audits, reporting, and team reference.
• Accounts Receivable Support: Monitor the aging of accounts receivable, prepare and issue invoices, and assist in facilitating the collections process by tracking payment status and communicating with relevant parties as needed.
• Purchase Order Reconciliation: Reconcile purchase orders against received goods, invoices, and internal records, identifying variances and working with appropriate team members to resolve discrepancies.
• Inventory and Label Audits: Conduct hard counts of product labels on a weekly basis, verifying physical inventory against recorded data and reporting any inconsistencies to supervisors.
• Administrative Support Functions: Provide general administrative assistance including answering incoming phone calls, filing physical and digital documents, drafting correspondence, and managing incoming and outgoing communications professionally.
• Ad Hoc Duties: Take on additional responsibilities as assigned, as arenaflex reserves the right to add or modify duties based on evolving business needs.

Essential Qualifications and Experience

To succeed as a Data Entry Coordinator at arenaflex, candidates must meet the following baseline requirements:

• Educational Background: A high school diploma or equivalent is required. Additional coursework in business administration, accounting, or information management is a plus.
• Professional Experience: A minimum of one to two years of related experience in data entry, administrative support, or records management is required. Experience in a corporate, logistics, or customer service environment is highly desirable.
• Software Proficiency: Demonstrated proficiency with data entry software and the Microsoft Office Suite, including Excel (formulas, sorting, filtering, and basic data analysis), Word (document creation and formatting), and Access (database navigation and basic queries).
• Typing Speed and Accuracy: The ability to type quickly while maintaining a high level of accuracy is essential for success in this role.

Preferred Skills and Core Competencies

Beyond the essential qualifications, the ideal candidate will demonstrate the following skills and attributes that align with arenaflex's values and operational standards:

• Exceptional Attention to Detail: A sharp eye for identifying discrepancies, typos, and inconsistencies in numerical and textual data.
• Strong Organizational Skills: The ability to manage multiple tasks, prioritize competing deadlines, and maintain orderly records in both digital and physical formats.
• Effective Time Management: A self-starter mentality with the capacity to work independently, manage time efficiently, and meet daily and weekly targets without constant supervision.
• Communication Skills: Clear and professional verbal and written communication skills to interact with internal teams, vendors, and customers as needed.
• Problem-Solving Mindset: A proactive approach to identifying issues within data sets and proposing solutions before errors escalate.
• Adaptability: Comfort with learning new software platforms, adapting to evolving processes, and embracing change in a dynamic business environment.
• Discretion and Confidentiality: A strong sense of professional ethics and the ability to handle sensitive customer and financial information with the utmost care.

Working Conditions and Schedule

This is a full-time, hybrid position based at arenaflex. The role combines remote work with scheduled in-office days to support team collaboration, training sessions, and operational meetings. Our hybrid model is designed to offer the flexibility of remote work while preserving the team connection and company culture that drives our success. Standard business hours apply, with occasional flexibility required during peak periods such as month-end close, audits, or special projects.

Career Growth and Learning Opportunities at arenaflex

At arenaflex, we are deeply committed to the professional development of every team member. As a Data Entry Coordinator, you will have the opportunity to:

• Develop advanced proficiency in industry-standard platforms including Salesforce, enterprise resource planning (ERP) systems, and advanced Excel functions.
• Build a strong foundation in accounts receivable, inventory management, and operational accounting — skills that are highly transferable across industries.
• Participate in structured training programs, workshops, and mentorship opportunities designed to expand your administrative and analytical capabilities.
• Explore internal career pathways into roles such as Data Analyst, Operations Specialist, Accounts Receivable Specialist, Office Manager, or Database Administrator.
• Contribute to process improvement initiatives that shape how arenaflex manages data and supports business growth.

Compensation, Perks, and Benefits

arenaflex offers a competitive compensation package designed to attract and retain top talent. While specific figures will be discussed during the interview process based on experience and qualifications, our benefits typically include:

• Competitive hourly wage or salary commensurate with experience.
• Comprehensive health, dental, and vision insurance options.
• Paid time off (PTO), including vacation days, sick leave, and company-observed holidays.
• Retirement savings plan with company matching contributions.
• Hybrid work flexibility to support work-life balance.
• Professional development stipend and reimbursement for relevant certifications.
• A supportive, inclusive work environment that values diversity, equity, and equal opportunity for all employees.

Our Commitment to Equal Opportunity

arenaflex is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. All qualified candidates are encouraged to apply.

How to Apply

If you are a dedicated professional with a passion for accuracy, an eye for detail, and a desire to grow your career in a supportive and forward-thinking organization, we want to hear from you. Joining arenaflex as a Data Entry Coordinator means becoming part of a team that recognizes the value of precision and rewards consistency, reliability, and continuous improvement.

Take the next step in your career journey. Apply today and become a key contributor to the operational excellence that defines arenaflex. We look forward to reviewing your application and welcoming you to our team.