Paralegal - Post-Filing & Mail Operations
About the position The Post-Filing & Mail Operations Paralegal will be responsible for the daily triage, processing, and management of all incoming mail from USCIS and EOIR. This position ensures that every legal notice, receipt, approval, and RFE is accurately routed, logged, and updated in our case management system. The ideal candidate brings prior immigration paralegal experience, thrives in a fast-paced environment, and possesses a strong attention to detail.
Responsibilities
- Process daily high-volume correspondence from USCIS and immigration courts, accurately identifying notice types (Receipts, Biometrics, RFEs, approvals, court dates).
- Digitally route correspondence to the appropriate internal case files and assign tasks to the correct legal team members immediately.
- Maintain absolute accuracy in the firm’s case management system (Filevine), ensuring all post-filing milestones, deadlines, and receipts are recorded in real time.
- Review incoming notices against original filings to verify data accuracy and flag inconsistencies or urgent deadlines (such as RFE timelines) to attorneys.
- Work closely with the internal Post-Filing and Legal Operations teams to ensure seamless communication and workflow across departments.
Requirements
- +3 years of experience as an Immigration Paralegal or Legal Assistant with direct exposure to USCIS forms, procedures, and official notices.
- Deep familiarity with immigration notice structures (Form I-797, receipt numbers, priority dates, and biometric scheduling).
- Exceptional data entry skills and a commitment to accuracy when handling sensitive client documents.
- Professional fluency in written and spoken English.
Nice-to-haves
- Prior immigration paralegal experience
- Thrives in a fast-paced environment
- Strong attention to detail
Benefits
- Opportunity to work alongside a high-performing, fast-growing US immigration law firm.
- Supportive, mission-driven team culture that values professional growth.
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