Legal Administrative Assistant - Alternative Asset Opportunities (AAO) support team
Ropes & Gray is a preeminent global law firm seeking a motivated and detail-oriented Legal Administrative Assistant to join their Alternative Asset Opportunities (AAO) support team. In this role, you will work closely with attorneys, manage day-to-day operations, and ensure the team's organization and efficiency in a fast-paced legal environment.
Responsibilities
- Build strong working relationships with attorneys and team members across the organization
- Coordinate travel arrangements, including flights, hotels, and transportation
- Assist with preparing, formatting, and editing documents
- Help manage time entry and ensure accuracy in accordance with client guidelines
- Organize meetings and events, including scheduling and logistics
- Process invoices and expense reports
- Provide general administrative support (scanning, filing, document organization)
- Handle incoming and outgoing mail and packages
- Collaborate with colleagues on team projects and special initiatives
- Learn and use tools like Microsoft Word, Excel, PowerPoint, and Outlook in a professional setting
- Maintain confidentiality and handle sensitive information with care
Skills
- Motivated and detail-oriented
- Ability to build strong working relationships with attorneys and team members across the organization
- Experience coordinating travel arrangements, including flights, hotels, and transportation
- Experience assisting with preparing, formatting, and editing documents
- Ability to help manage time entry and ensure accuracy in accordance with client guidelines
- Experience organizing meetings and events, including scheduling and logistics
- Experience processing invoices and expense reports
- Ability to provide general administrative support (scanning, filing, document organization)
- Experience handling incoming and outgoing mail and packages
- Ability to collaborate with colleagues on team projects and special initiatives
- Willingness to learn and use tools like Microsoft Word, Excel, PowerPoint, and Outlook in a professional setting
- Ability to maintain confidentiality and handle sensitive information with care
- Willingness to learn directly from experienced legal professionals
- Ability to work in a dynamic and collaborative work environment
- Hands-on experience that builds valuable, transferable skills
- Clear opportunities for growth and development over time
- Hybrid on-site presence as an essential function of the role
Benefits
- Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members.
- The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture.
- This role is eligible for a discretionary bonus based on performance.
- This position requires hybrid on-site presence as an essential function of the role.
Company Overview
Company H1B Sponsorship