Human Resources Assistant / Scheduler

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The HR Assistant/Scheduler coordinates the scheduling of interviews, manages calendars, and ensures a positive candidate experience throughout the hiring process.

Responsibilities

• Coordinate and schedule phone screens and interviews (phone, virtual, and in-person) for candidates
• Secure interview space for in-person interviews and leverage MS Teams for virtual interviews
• Partner closely with Recruiters, Hiring Managers, and other stakeholders to align schedules and confirm interview logistics
• Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process
• Utilize Workday ATS and internal tools to manage and track interview schedules and communications
• Maintain data accuracy within Workday when scheduling interviews
• Anticipate and resolve scheduling conflicts and changes quickly and efficiently
• Provide timely updates and confirmations to all stakeholders
• Ensure a consistently positive candidate experience
• Support administrative aspects of the interview process, including calendar management, travel coordination for non-local candidates, expense processing post interview and follow-up communications

Skills

• High School diploma or equivalent
• 1-2 Years experience in an administrative, human resources, operations or customer service role
• Exceptional attention to detail and ability to prioritize and handle multiple tasks in a fast-paced environment
• Excellent customer service skills
• Ability to communicate professionally with all levels of employees
• Ability to handle confidential information
• Self-motivated, well-organized and detail-oriented
• Tech Savvy: ability to move quickly between platforms and manage multiple systems at once (Teams, Outlook, Workday, etc.)
• Excellent written and oral communication skills are necessary to produce and deliver high-quality correspondence
• Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans
• Proficiency in MS Office and calendar tools (e.g., Outlook) and ATS software (Workday preferred)
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Clerical background in a Human Resources-type position a plus

Benefits

• Bonuses
• Workplace flexibility
• Employee clubs ranging from photography to yoga
• Health and finance workshops
• Off site social events
• Discounts to local museums and cultural activities

Company Overview