Remote Data Entry Specialist – DPS – Staff Assistant (Full‑Time, Work‑From‑Home) at arenaflex

About arenaflex

arenaflex is a global leader in aviation services, connecting millions of passengers to destinations worldwide through a robust network of flights, technology platforms, and customer‑focused solutions. Our mission is to deliver safe, reliable, and innovative travel experiences while fostering a culture of inclusion, growth, and continuous improvement. As a forward‑thinking organization, arenaflex invests heavily in its people, offering opportunities to develop new skills, advance careers, and make a meaningful impact on the future of air travel.

Why This Role Matters

As a Staff Assistant – Data Entry (DPS) within the Airport Stations Group of the Customer Experience Division, you will be the backbone of our administrative operations. Your meticulous attention to detail and ability to manage multiple tasks simultaneously will ensure that our stations run smoothly, our teams stay organized, and our customers receive the exceptional service they expect from arenaflex.

Key Responsibilities

• Administrative Coordination: Schedule meetings, draft correspondence, manage phone coverage, greet and direct visitors, and handle incoming and outgoing mail.
• Office Supply Management: Order, receive, and distribute office supplies; manage P‑card transactions and track expenditures.
• Event Planning Support: Assist with the planning, coordination, and execution of station events such as team lunches, recognition ceremonies, and holiday celebrations.
• Invoice Processing: Review, audit, and process invoices through InvoiceWorks, ensuring timely and accurate payment distribution.
• Technology Issue Resolution: Identify and troubleshoot office technology problems, including telephone systems and copier equipment.
• Onboarding Assistance: Track and verify completion of onboarding tasks for new hires, including system access, badge issuance, fingerprinting, and training enrollment.
• Payroll & Timekeeping Support: Assist with timekeeping functions, data entry, reconciliations, and reporting in Workbrain for both management and staff.
• Record Maintenance: Keep employee records up to date, maintain station calendars, and ensure compliance with OSHA and safety documentation requirements.
• Reporting & Analytics: Generate and distribute periodic reports on performance, cost, employee engagement, and compliance metrics.
• Financial Assistance: Provide support for various financial functions, including budget preparation, month‑end close, and expense tracking.
• Project Liaison: Coordinate with Corporate Real Estate (CRE), facilities, and vendors on local projects and initiatives as needed.
• Ad‑hoc Tasks: Perform additional duties and special projects to support the station’s operational excellence.

Essential Qualifications

• Bachelor’s degree from an accredited institution (any discipline).
• Minimum of 2 years of office or administrative experience, preferably in a fast‑paced, multi‑location environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with data‑entry platforms such as InvoiceWorks and Workbrain.
• Strong organizational skills with the ability to prioritize tasks and meet strict deadlines.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently while maintaining high levels of accuracy.
• Comfortable multitasking in a high‑volume, remote work setting.

Preferred Qualifications

• Experience in the aviation or transportation industry.
• Knowledge of OSHA regulations and safety documentation processes.
• Previous exposure to budgeting, expense reporting, or financial reconciliation.
• Familiarity with remote collaboration tools (e.g., Slack, Teams, Zoom).
• Certification in office administration or project coordination.

Core Skills & Competencies

• Attention to Detail: Ability to spot errors and maintain data integrity across multiple systems.
• Time Management: Efficiently juggle competing priorities and deliver results on schedule.
• Problem‑Solving: Proactively identify issues and recommend practical solutions.
• Customer Service Orientation: Provide courteous and professional support to internal and external stakeholders.
• Adaptability: Thrive in a dynamic environment and quickly adjust to changing business needs.
• Self‑Motivation: Demonstrate initiative and a strong work ethic while working remotely.
• Team Collaboration: Work effectively with cross‑functional teams, including finance, HR, facilities, and operations.

Career Growth & Development

arenaflex is committed to the professional development of its employees. As a Staff Assistant, you will have access to a variety of learning resources, including:

• Online training modules covering advanced Excel, data analytics, and project management.
• Mentorship programs pairing you with senior leaders in the Customer Experience Division.
• Opportunities to transition into specialized roles such as Operations Analyst, HR Coordinator, or Finance Assistant.
• Regular performance reviews that focus on career path planning and skill enhancement.

Work Environment & Culture

At arenaflex, we believe that a supportive and inclusive culture drives performance. Our remote work model offers:

• Flexible scheduling that respects work‑life balance.
• A collaborative virtual workspace with regular team check‑ins, virtual coffee chats, and cross‑departmental initiatives.
• Commitment to diversity, equity, and inclusion, ensuring every voice is heard and valued.
• Recognition programs that celebrate achievements, milestones, and innovative ideas.

Compensation, Perks & Benefits

arenaflex offers a competitive compensation package that includes:

• Hourly wage of $26 per hour (full‑time, 40‑hour work week).
• Comprehensive medical, dental, vision, and telehealth benefits.
• 401(k) retirement plan with company matching after one year of service.
• Paid time off, holidays, and flexible vacation policy.
• Employee Assistance Program (EAP) for mental health and personal support.
• Pet insurance, travel discounts, and employee‑only flight benefits.
• Access to wellness programs, fitness reimbursements, and virtual wellness challenges.

How to Apply

If you are ready to bring your organizational expertise, enthusiasm for data accuracy, and passion for supporting a world‑class aviation brand, we encourage you to apply today. Join arenaflex and become part of a team that values innovation, collaboration, and continuous growth.

Apply Now