Payroll/HR Coordinator

About the position By The Bay Health, a non-profit established in 1975, set the standard for hospice in the U.S. by emphasizing the role of the patient in making important medical decisions. Our spectrum of home-based services now includes Skilled Home Health Care, Palliative Care, Adult Hospice Care and Pediatric Care. Our team approach strives to address practical, social, emotional and spiritual aspects of care, with the goal to maximize quality of life for our patients, caregivers and families. This full-time position offers competitive pay, generous benefits and a supportive work environment. The Payroll/HR Coordinator is our back-up payroll processor who will own the processing of all employee payroll when needed through our use of ADP systems. The Coordinator will assist with record keeping, compliance, reporting, and collaborate with employees and leaders to address and resolve issues. Additionally, the Coordinator will assist with HR processes including employee changes within ADP, LOA and Workers Comp timecard and benefits entries, new hire setup within our HRIS system. This role will partner with employees, managers, and the HR team on the strategic support of Human Resource services for the organization. Schedule: Monday - Friday; 8:30am - 5:00pm Location: 4 days onsite at our Larkspur Office, 1 day remote By the Bay Health follows all CDPH vaccine requirements for healthcare personnel.

Responsibilities

• Payroll Processing: Serve as a back-up and co-payroll coordinator. Managing the entire payroll process, including calculating wages, deductions, and benefits, ensuring all employees are paid accurately and on time. Co-payroll duties include assisting in processing problem and non-problem company payroll including and not limited to mileage uploads, prelim preparation and follow up, and termination checks required during the payroll processing period. Backup will manage the payroll processing when the other payroll specialist is not available.
• Record Maintenance: Assist with maintaining accurate payroll records and documentation, including timesheets and employee information, ADP statement and report downloads and documentation, problem logs, and task logs.
• Compliance: Ensure compliance with federal, state, and local payroll laws and regulations, including tax withholdings and reporting including and not limited to W2 reviews, 1095 reviews, following up on state requirements through ADP or directly with the state, unemployment reporting, and ADP SmartCompliance tasks.
• Reporting: Prepare and distribute payroll reports for management and regulatory purposes and assist in audits by providing necessary documentation. Document payroll processes and procedures.
• Utilize HRIS for multiple processes including entering new hires into the system and making employee changes
• Troubleshoot with employees regarding HRIS issues, to resolution
• Manage employee timecards to accuracy with paid leave when on LOA and WC
• Assist with benefits audits

Requirements

• Degree in Accounting, Business, Human Resources or related field; or equivalent combination of education and experience
• 3 years of experience in Payroll, Human Resource, or similar departments
• Minimum of 1-3 years managing or working with payroll
• Recent HRIS ADP experience

Nice-to-haves

• Recent healthcare setting experience preferred

Benefits

• competitive pay
• generous benefits
• supportive work environment

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