Proposal Specialist
Job Purpose
The Proposal Writer is responsible for creating compelling, persuasive, and high-quality proposals that help secure new business opportunities and support the company’s growth in the software development and IT services domain. This role involves close collaboration with cross-functional teams and leadership to craft winning responses to RFx opportunities and ensure consistency, accuracy, and impact in every submission.
Job Duties and Responsibilities
- Drive Opportunities: Identify and analyze RFx (RFI/RFP/RFQ/RFB) opportunities and collaborate with internal teams to shape effective proposal strategies.
- Proposal Development: Write clear, concise, and persuasive proposals tailored to various technical and business audiences.
- Collaboration: Work closely with subject matter experts across sales, technical, UX, product, and delivery teams, as well as internal stakeholders for key inputs and reviews.
- Quality Assurance: Ensure all proposals meet company standards for format, accuracy, and presentation while maintaining strict submission deadlines.
- Continuous Improvement: Maintain and enhance proposal templates, content libraries, and workflow automation tools for efficiency and consistency.
- Sizing & Pricing Support: Assist in effort estimation and pricing for small to medium app development and maintenance projects under the guidance of the Bids Lead.
Required Qualifications
Education
- Bachelor’s degree preferable in Computer Science, Information Technology, English, or a related field.
Experience
- 6-10 years of experience in proposal writing, preferably in software development or IT services.
Knowledge, Skills, and Abilities
- Excellent written and verbal communication skills with a strong command of English.
- Ability to write persuasively and adapt tone/style to suit different audiences.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Familiarity with proposal automation tools and formatting best practices.
- Strong organizational and time management skills with the ability to manage multiple deadlines.
- Collaborative mindset with the ability to work effectively with diverse teams and leadership levels.
Preferred Qualifications
- Experience writing proposals for app development and maintenance projects.
- Exposure to workflow automation or no-code tools.
- Familiarity with RFx processes in Canadian or North American markets.
- Advanced proficiency in Microsoft Word or Google Docs formatting.
Working Conditions
- Work Arrangement: Fully remote, based in India.
- Reporting Structure: Reports to the Bids Lead.
- Work Hours: Must have a 2–3 hour overlap with Pacific Standard Time (PST) to facilitate collaboration with North American teams and leadership.
- Collaboration: Regular interaction with cross-functional teams across Canada and India.
Why Join Us
- Impactful Work: Your proposals will directly contribute to winning business and driving enterprise digital transformation.
- Collaborative Culture: Work closely with senior leadership, founders, and cross-functional teams across Canada and India.
- Career Growth: Access mentorship and structured development in proposal writing, solutioning, and business development.
- Global Exposure: Work with North American markets and cutting-edge public sector Projects.
Living AOT’s Values
Our values guide how we work, collaborate, and grow as a team. Every role at AOT is expected to embody and promote these values:
- Innovation: We pursue true innovation by solving problems and meeting unarticulated needs.
- Integrity: We hold ourselves to high ethical standards and never compromise.
- Ownership: We are all responsible for our shared long-term success.
- Agility: We stay ready to adapt to change and deliver results.
- Collaboration: We believe collaboration and knowledge-sharing fuel innovation and success.
- Empowerment: We support our people so they can bring the best of themselves to work every day.