Administrative Assistant
Dudek is a 100% employee-owned firm supporting clients nationwide, delivering projects that improve and protect the built and natural environments. They are seeking an energetic, detail-oriented HR Administrative Assistant to provide administrative and operational support to the Human Resources team and assist with various HR functions.
Responsibilities
- Provide administrative and operational support to the Human Resources team
- Maintain employee files and update HR databases under supervision
- Enter and track employee data (Annual Harassment Training, Performance Reviews, policy rollouts, etc.)
- Prepare offboarding paperwork and support onboarding activities, including updating orientation materials and assisting onsite staff
- Respond to routine employee inquiries or direct them to appropriate HR staff
- Generate HR reports and compliance-related documentation
- Maintain digital and physical labor law postings
- File, scan, and organize confidential HR documents while maintaining strict confidentiality of employee information
- Coordinate HR team and office events (staff lunches, birthdays, anniversaries, etc.)
- Perform general administrative duties including data entry, emailing, scheduling, and document preparation
- Support general office administration tasks such as ordering supplies, receiving and distributing mail, and shipping packages
- Assist with project-related tasks and HR initiatives as needed
- Identify opportunities to improve HR processes and administrative efficiency
Skills
- High School Diploma or equivalent
- Minimum of 1–2 years of experience providing administrative support in a mid-size company
- Strong organizational skills and attention to detail
- Ability to handle sensitive and confidential information with discretion
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Must possess a valid driver's license and active personal automobile liability insurance by the first day of employment
- Associate's or Bachelor's degree in Human Resources, Business Administration, or related field
- Previous experience in an HR support role
- Familiarity with HRIS systems and employee database management
- Experience supporting onboarding and offboarding processes
- Experience coordinating employee engagement or office events
Company Overview