Marketing and Tourism Office Coordinator
Tennessee Community Services Agency is seeking a highly organized Marketing & Tourism Office Coordinator to support the marketing team and ensure efficient daily operations for the Tourism Central Office. The role involves providing administrative and operational support, managing office logistics, and assisting with marketing initiatives to promote tourism in Tennessee.
Responsibilities
- Provide primary administrative support for the Assistant Commissioner of Marketing & marketing leadership team
- Schedule meetings, manage calendars and coordinate meeting logistics
- Book and prepare meeting rooms and assist with meeting technology
- Prepare materials for meetings, presentations and team communications
- Maintain digital and physical files and department contact lists
- Manage office storage areas and maintain organization of department materials
- Coordinate weekly office supply orders
- Receive and distribute incoming mail and packages
- Assist with organization and management of promotional materials and printed resources
- Assist with coordination of marketing initiatives and department programs
- Maintain and organize promotional materials inventory
- Support website and digital asset management tasks as needed
- Assist with event and trade show logistics including materials preparation and coordination
- Maintain CRM databases and assist with reporting
- Process invoices and assist with expense tracking
- Maintain organized records and documentation for department initiatives
Skills
- Strong organizational and administrative skills with the ability to manage multiple tasks
- Excellent written and verbal communication skills
- Strong attention to detail and accuracy
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to work both independently and collaboratively in a team environment
- High School graduate, diploma required; higher education preferred
- Entry level position. Full-time work experience in professional environment is valued
- Reliable transportation and ability to work primarily in the downtown Nashville office 4 days/week with 1 remote day/week
Company Overview