Grants and Agreements Manager (Remote)

About the position We are seeking a Grants and Agreements Manager to join the IMBA Trail Solutions team. This position is responsible for researching, preparing, submitting, and managing grant and agreement proposals and reports that support IMBA projects and objectives, while adhering to funder guidelines and criteria. The person in this role acts as the primary grant writer, collaborates with project teams to ensure goals and deadlines are met, handles compliance reporting, and supports special project initiatives. This role requires strong skills in writing, data analysis, program budgeting, and project management, with a focus on measurable outcomes. This is a full-time remote position. Professional and Educational Background: Required: Three (3) to eight (8) years of professional experience in grant writing, nonprofit administration, project management, fundraising, or related fields. Preferred: Bachelor’s Degree from an accredited college or university in an appropriate field of nonprofit administration, grant writing, development, project management, or similar.

Responsibilities

• Lead grant and agreement proposal development and submission—preparing and organizing materials for proposals, submitting and monitoring applications, including:

Collaborating with IMBA Leadership to identify funding needs and priority initiatives.

• Researching new grant and agreement opportunities at the local, state, and federal levels.
• Drafting proposals, grant application narratives, and budgets, and collaborating to finalize them with project teams.
• Submitting grant and agreement applications via paper or online portals and maintaining a list of passwords.
• Maintaining a master calendar of grants and prospects, along with all associated files and correspondence.
• Managing a library of grant support documents such as statements of qualifications, resumes, bios, IRS forms, boilerplate language, etc.; facilitating grant contracts and agreements.
• Collaborating with the IMBA MarCom Team to ensure acknowledgment of funding sources.
• Maintain grant compliance and reporting, including outcome measurement and grant budgets—taking responsibility for ensuring high standards of effectiveness, timeliness, and completeness, including:

Monitoring and maintaining grant and agreement reporting schedules and requirements.

• Collaborating with project teams to ensure and track progress toward organizational and programmatic outcomes and goals.
• Requesting reimbursements and drawdowns as needed.
• Drafting compelling progress reports and targeted program updates that fully capture programmatic success.
• Assembling all necessary supporting materials and documents, including budget reports, outcome measurements, success stories, etc., and submitting reports.
• Collaborating cross-departmentally to ensure auditable systems are in place.
• Collaborate closely with Trail Solutions Directors and project teams to identify needs, align efforts, and ensure high-quality deliverables.
• Maintain flexibility and adaptability with many personality types
• Attend required organizational and departmental meetings and perform other duties as assigned.

Requirements

• Demonstrated analytical and persuasive writing skills, experience, as well as superior editing skills, including the ability to convey complex information clearly to a diverse audience.
• Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision effectively and efficiently.
• Intermediate to expert skills in Microsoft Office (specifically Excel and Word) and digital collaboration tools. Experience with donor development/CRM software systems a plus
• Strong project management experience and the ability to balance multiple priorities and timelines.
• Highly organized, detail-oriented, and adaptable in a collaborative remote team environment.
• Experience or interest in mountain biking, outdoor recreation, or trail development.

Nice-to-haves

• Familiarity and experience working with Federal Challenge Cost Share or Assistance Agreements is a plus.

Benefits

• remote work environment
• travel
• full benefits package (generous PTO, health, dental, vision, 401(k))

Apply tot his job Apply To this Job