Time & Billing Specialist

Novogradac & Company LLP is a national certified public accounting and consulting firm seeking a Time & Billing Specialist. This role involves performing various accounting support functions, including preparing and validating client invoices, maintaining client accounts, and reviewing employee time.

Responsibilities

• Maintain accuracy of client account data within the ERP accounting system
• Review employee and partner timesheets for accuracy, completeness, and adherence to firm policies
• Review client invoices for accuracy and distribute monthly invoices through mail and email
• Process time and billing adjustments
• Monitor and respond to internal and external inquiries in the support queue related to time entry, billing questions, and client account updates
• Create and process ad hoc invoices
• Process client credit card refunds. Download and report on client confirmation and credit card transactions
• Follow-up on client accounts that have non-deliverable addresses
• Prepare journal entries for accounts receivable adjustments, including payment transfers, client refunds, and write-offs
• Produce ad hoc reports related to time and billing
• Additional ad hoc duties and projects as assigned

Skills

• Associate degree or college level coursework, preferably in accounting or finance, plus 1-3 years of related billing, accounts receivable or accounts payable experience and/or appropriate balance of education and work experience
• Strong computer skills, including solid skills in the Microsoft Office suite, in particular with Excel, as well as experience using accounting software systems
• Excellent verbal and written communication skills
• Strong organizational and follow-through skills, performing work accurately with strong attention to detail
• Ability to meet deadlines and effectively prioritize a fast-paced and varied workload
• Sound understanding of financial concepts
• Bachelor's degree in accounting and prior experience working in a professional services firm

Benefits

• Increased number of paid holidays per year
• Competitive benefits package
• 401(k) package with firm profit-sharing
• Discretionary annual bonuses for eligible positions & CPA bonus plan
• Strong emphasis on quality work-life integration
• Dress for your day policy
• Resources of a national firm
• Opportunities to engage with our active Employee Resource Groups (ERGs), affinity groups, and advance your career within a supportive, inclusive environment
• Medical, dental, vision, paid time off, life/disability insurance, commuter flex accounts and a 401(k)

Company Overview