Administrative & Event Coordination Specialist

This is a remote position.

• Perform efficient data entry and maintain meticulous records

• Prepare detailed reports and presentation templates using tools like Google Slides

• Address and respond to customer inquiries via phone, chat, email, or video calls with professionalism and clarity

• Prepare and organize sales invoices, contracts, and other financial documents

• Update and maintain customer records, marketing lists, and other databases

• Coordinate with other departments to ensure smooth workflow and timely task completion

• Assist in organizing and scheduling meetings, appointments, and events

• Handle sensitive customer information with discretion and ensure data protection

• Strong written and verbal English communication skills

• Reliable, detail-oriented, and highly organized

• Excellent time management and ability to prioritize tasks

• Basic proficiency in Excel and other MS Office tools

• Ability to edit PDF files for contracts and agreements

• Quick learner, adaptable to changing tasks and priorities

• Technical proficiency with G Suite and other online tools

• Experience handling voice interactions with a focus on customer satisfaction

• Prior experience in a similar administrative or support role with voice interactions

• Familiarity with cloud storage solutions like Google Drive or Dropbox

• Experience in event planning or coordination

• Experience with HubSpot is a plus

• HMO coverage for eligible locations

• Permanent work-from-home setup

• Immediate hiring