Vendor Operations Coordinator II (100% Remote) – Amazon Store

ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE

Join Our Community of Food People!

Ready to build a career with a company that’s leading the foodservice industry?

We help YOU make it! 

Schedule

Mon - Fri

8 hour day with start time flexible between 6 am - 8 am

medical, dental, vision, 401K, life insurance, and much more!

US Foods is one of the largest food distributors with a culture and history of promoting from within, excellent training programs and a continuous improvement focus.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Collect and review documentation from Corporate or the division which allows the accurate setup of agreements/programs resulting in accurate vendor billings.

• Collect and review documentation from Corporate or the divisions for one off billings.

• Research program pricing to determine accurate invoicing to the vendor.

• Maintain and update existing agreements/programs due to additional product exclusions, new items, price/product changes, billing cycles, etc.

• Prepare documentation to support vendor repayments and deductions

• Research, resolve, and collect upon negative accounts payable findings

• Non-Trade Accounts Receivable reconciliation/application

• Act as a liaison between the division and internal departments as needed

• Categorize shared inbox or ticketing system by work unit and priority

• Utilize Standard Operating Procedures (SOPs), reference documents, and various lists to manage workload and communication with all applicable departments.

• Act as subject matter experts on process inquiries and procedure validation

• Collaborate with third-party providers to facilitate process reviews, address inquiries, conduct training sessions, and offer guidance and direction as needed. 

• Demonstrate agility and cross-train across various areas within the department, ensuring versatility and adaptability to changing demands. 

• Take responsibility for cross-training team members, fostering a culture of knowledge sharing and skill development.  

• May include other duties, as assigned. 

SUPERVISION

RELATIONSHIPS

• Internal: Corporate Category Management, Divisions, Logistics, VSC (Vendor Support Center), PIM (Product Information Management) and other internal stakeholders.

• External: Vendors, Brokers

WORK ENVIRONMENT

Remote: This role is fully remote, and the associate is expected to perform assigned

MINIMUM QUALIFICATIONS:

• High School diploma or General Education Degree (GED) required.  Associates/Bachelor’s Degree preferred.

• Some post-High School nationally accredited coursework strongly preferred.

• 2 years of experience in one of the following preferred: accounting, finance, pricing, auditing, or related field. 

• 1 year experience utilizing MS Office including Outlook (experience in a shared or collaborative inbox environment preferred) and strong Excel skills for data manipulation (ability to utilize filters on large data sets, and create pivot tables, VLOOKUP, SUM, SUBTOTAL, COUNT, IF, CONCATENATE, TEXT) required. 

• Experience with contract analysis preferred

• Experience creating and/or utilizing macros preferred.  

• Experience with PeopleSoft/ CASIS (Customer and Supplier Incentive System)/ PRISM/ Tandem/ Discoverer/ ISR (Invoice Storage Retrieval) preferred. 

• Experience with loading exceptionally detailed entries into a database system preferred.   

• Experience in process or continuous improvement and the identification of waste preferred. 

• Demonstrate strong and proficient computer skills with the ability to work within multiple screens using various applications concurrently required. 

• Demonstrate effective verbal and written communication skills with the ability to adapt communication style to suit different audiences at various levels of the organization required. 

• Show algebraic, analytical, and problem-solving skills, business maturity, independent thinking, and the ability to work collaboratively required.  

• Demonstrate strong attention to detail and reliability to follow through on commitments required. 

• Ability to flex between multiple tasks without compromising accuracy required. 

• Ability to navigate through an ever-changing work environment required. 

• Ability to make independent decisions based on research required. 

• Ability and willingness to learn new systems and processes with basic training required. 

• Ability to learn and perform all job functions in a remote or virtual environment with minimal supervision required. 

• Ability to prioritize workload, meet critical deadlines, and work calmly under pressure required. 

• Ability to give and receive feedback, embrace a culture of continuous improvement, and work towards individual and department goals professionally. 

• Ability to work extended or outside of standard business hours, including holidays, to support business needs or requirements and sometimes with short notice, may be required. 

• May require occasional travel (

This role will also receive: overtime compensation​

​Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html.

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state minimum wage thresholds).  The expected base rate for this role is between

*EOE – Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status*